Here's a structured summary of the Olkalou Water Project tender document:

• Project Overview & Objective:

  • Supply, Delivery, and Construction of an 11.8 KM Water Pipeline.
  • Category: Small Works.
  • To improve water access and sanitation in the Ol Kalou Sub County – Kaimbaga Ward.

• Procuring Entity Details:

  • Name: Ol Kalou Water and Sanitation Company Limited (OLWASCO).
  • Location: Jua Kali, Off Ol Kalou – Njabini Road, P.O BOX 455-20303, OL KALOU.
  • Contact: Procurement Officer; olwasco03@yahoo.com/olkalouwater@gmail.com, Tel: 020 231 2471.

• Scope of Works:

  • Construction of 11.8 km water pipeline.
  • Pipeline laying ranging from 50mm to 63mm PN 16.
  • Related appurtenances.
  • Installation of consumer water meters.

• Tender Requirements:

  • Eligibility: Open to all qualified and interested tenderers. NO JOINT VENTURES ALLOWED.
  • Key Documents:
    • NCA 7 and above registration certificate.
    • Certificate of incorporation.
    • Valid tax compliance certificate.
    • CR12.
    • Business permit.
    • HDPE jointing machine ownership/lease.
    • 1 (one) DN 90mm R ≥160 sample meter during delivery of the tender clearly labeled SAMPLE
    • Tender-Securing Declaration or a Tender Security of Kshs. 205,000
  • Other Requirements:
    • Tenderer's must serially serialize pages of the tender documents.
    • Tender to be quoted in Kenya Shillings and include all taxes.
    • Complete Confidential Business Questionnaire.

• Financial Requirements:

  • Tender Security: Kshs. 205,000 (Bank Guarantee).
  • Bid Currency: Kenya Shillings only.
  • Bid Validity Period: 175 days.

• Submission Instructions:

  • Deadline: 6th August 2025 at 12:00 noon (East African Time).
  • Submission Address: Managing Director, Ol Kalou Water and Sanitation Company Ltd, P.O. BOX 455-20303, OL KALOU.
  • Electronic Tenders: Not permitted.
  • Serialization: Chronologically serialize all pages of the tender documents submitted.
  • The Tender Box is located at our main office at Reception/Customer care office

• Evaluation & Award Criteria:

  • Preliminary examination for determination of responsiveness will be conducted (page 28-29): Ensure all key items are present
  • Technical evaluation (Bidders who shall attain less than 70% will not be subjected to financial evaluation).
  • Financial evaluation - Lowest evaluated tender will be awarded.
  • Abnormally low tenders will be assessed and may be rejected.
  • Must be substantially responsive.
  • Must demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means (independent of any contractual advance payment) sufficient to meet the construction cash flow requirements estimated as Kenya Shillings 10 million.
  • No margin of preference.

• Important Dates:

  • Invitation Date: 24th July 2025.
  • Pre-Tender Meeting: 29th July, 2025 at 10:00 am East African Time at Ol Kalou Main Office.
  • Site Visit: 29th July, 2025 at 10:00 am East African Time at Ol Kalou Main Office (proceed to project site at Kaimbaga Ward).
  • Clarification Questions Deadline: 29th July, 2025.
  • Closing/Opening Date: 6th August 2025 at 12:00 noon (East African Time).

• Special Notes:

  • Site visit is encouraged (Details of site visit are in the TDS)
  • Pre-tender meeting is scheduled (Details of Pre-tender meeting and Site Visit are in the TDS)
  • No margin of preference.
  • Fraud and Corruption declaration required.
  • MUST submit ONE (1) DN 90mm R ≥160 sample of a meter during delivery of the tender clearly labelled SAMPLE

Critical Points for Bidders:

• NO Joint Ventures Allowed
• Mandatory documentation: Ensure all required documents are included, especially the NCA certificate, Tender Security and meter sample, and proper completion of forms
• Thoroughly read and understand all instructions and requirements. Failure to meet any of the mandatory requirements will lead to disqualification.
• Carefully review the evaluation criteria in Section III to ensure all technical and financial requirements are met.

Risks and Disqualification Triggers:

• Missing any of the mandatory documents listed.
• Failure to serialize pages of the tender document.
• Submitting a bid in a currency other than Kenya Shillings.
• Failure to meet minimum technical score
• Submitting incomplete or inaccurate information.
• Failure to provide information on beneficial ownership.
• Failure to submit sample meter.
• Withdrawal of Tender during the validity period.
• Engaging in corrupt, fraudulent, or collusive practices.